 |
 |
 |
 |
 |
|
 |
 |
Snap – Internal Communications Solutions.
Hot Tips for Internal Communicators
Group your ‘internal comms’ and send them through at the
same time each day
Do you constantly get interrupted by messages flashing up in the corner of
your screen?
Have you noticed that some staff find it hard to concentrate when messages flash up on their screen to
let them know that an email is coming through. This can be quite interruptive, especially if they stop
what they are doing to read and respond to the emails. You may be alarmed to know that a study by
Scottish universities Glasgow and Paisley revealed that some staff checked their inboxes 30-40 times per
hour. It is often more efficient and more productive to deal with emails at set times each day. You can
assist, by sending through internal communications at the same time each day.
You could also think right outside the square and avoid sending emails altogether. For nice to know and
non-urgent information, you could try publishing a daily news bulletin or a weekly electronic magazine.
Try these Snap tools
Snap's Snap Mag tool enables company newsletter distribution via a unique e-magazine format that is
pushed onto the desktop instead of being delivered by email. The Snap Mag tool makes producing an e-
mag efficient and cost effective. Any member of staff can click to submit e-mag content into pre-
specified formats. The Administrator sets up the layout of each e-magazine and then the editor simply
reviews and approves appropriate articles prior to publication.
This is an exciting option which significantly reduces information overload. For example, rather than IT
sending an email update about an outage, or marketing sending product information updates and HR
sending their staffing updates out via email, with the social club organisers utilising the same medium, all
of these messages can be consolidated into the same magazine by each department as quickly and easily
as them sending a group email. Snap Mag is a definite asset to employee communications.
Snap Mag has other benefits as well. A Snap e-mag:
Has full reporting on which articles are being read and by whom
Means any employee can easily submit articles, meaning they can have their say and horizontal
communications can be improved
Can be displayed as users logon, meaning staff have something to read as they wait for their
computer to start up
Can promote new editions as scrolling news feeds
Allows employees to customise their view by clicking to remove articles already read, meaning that
information never becomes stale
Allows staff to search a database and revisit past articles
Is ‘User Generated.’ The time to produce an internal staff magazine can be dramatically reduced