Email is not effective as an internal communications channel
The cost of internal email overload - Research shows that it takes 64 seconds for an employee to recover from an email interruption (not including the time it takes to read the message). So for an organization with 2,000 employees, it means 30 ‘all staff emails' per week equates to almost $1m of lost productivity* . work out how much 'all staff emails' are costing your business here,
*Based on an average salary of $50k.
Mass emails are ineffective Many employees set up email rules to auto file or even delete 'all staff' emails. But even if they haven't, employees may not bother opening these emails due to information overload. Therefore, you can't just rely on email to get a message through to staff.
Internal Newsletter - Innovative Internal Newsletter Software
Reduce email overload Internal Newsletter lets anyone in the organization enter general information updates (marketing updates, IT outage information, HR updates etc) into an internal newsletter format which an editor can approve before publishing. This format reduces information overload, interruption levels and combines mass email updates into a 'one stop shop'.
Reduce the time to produce an internal newsletter Internal Newsletter lets you allow anyone in your organization submit articles into the internal newsletter. Editorial controls allow you to maintain control of the content and layout. No longer do you have to chase people across the organization for newsletter content. Internal Newsletter does this for you.
Engaging visual format The Internal Newsletter format helps you get information across in an engaging, visual way. Layout options enable staff to submit images together with their newsletter articles which are automatically resized to fit the internal newsletter template.
Example of a Internal Newsletter User Generated Internal Newsletter
Easy to read Internal Newsletter is designed to be scanned, with ‘read more’ links connecting people to the intranet, web, or even documents on the network for more information. You can also get reports on how many people are reading your newsletter and which articles. This will help you tailor your content to suit your readers.
Easy to respond Embedded email links let readers reply to authors directly. Depending on the number of responses, they may decide to take the topic further, calling a discussion group, summarizing comments in the next edition of the internal newsletter or setting up an Employee Blog or Forum for more debate.
Internal Newsletter Internal Newsletter Designs are Customizable
Target to different audiences You can target your internal newsletter to different groups. For example, individual departments may want their own version.
Up-to-date information Internal Newsletter allows you to produce a staff magazine very quickly with limited resource. Printed staff magazines, or laborious html magazines that you have to pull together yourself, can be out of date before employees even read them.
No HTML formatting required Internal Newsletter is automatically produced without any need to wrestle with html formatting.
More effective than an intranet notice board Internal Newsletter provides you with more editorial control plus you can push the published newsletter out to targeted computers. Some people won’t use notice boards as they are a 'destination' and are 'out of sight, out of mind'.
Build engagement Internal Newsletter helps you get information across in an engaging, visual way and, by encouraging staff to become involved in creating the newsletter, this builds a sense of community and engagement.
Internal Newsletter as a Communications Channel Example
Bypass email Internal Newsletter is not delivered by email but in a way which is more likely to attract cut-through. Each time you publish the internal newsletter, a ticker bar appears and scrolls three times at the bottom of staff member ’s computer screens. Staff can click-to-read there and then, or go to their message history to read the latest issue at their leisure. They are able to access the magazine via hyperlink from a screensaver, desktop alert or the intranet.
'Safe' social media channel Your company culture and demographic makeup may mean that some senior managers are reluctant to use tools like employee blogs and forums. They may fear losing control or fueling dissent. Under these circumstances, Internal Newsletter can be a great alternative. It lets you distribute ‘safe discussion’ directly to employee ’s computer screens.
Internal Newsletter Options
Pusheddirectly to the computer screen in a number of ways.
Customizable look and feelAdministrator(s) set up the layout of each internal newsletter.
TargetedNewsletters can be by department, region, interest or project specific.
User generated contentEmployees can easily submit newsletter articles.
Innovative deliveryInternal newsletters and/or headlines can be promoted as scrolling news feeds.
SearchableStaff can search a database of past newsletter articles.